Services A-Z
Full Council Meeting on Monday 13th December 2021
To: All Members of Council
Dear Councillors,
You are hereby summoned to attend a meeting of Full Council on Monday 13th December 2021 at 7p.m at Wallingford Town Hall for the transaction of business as set out on the agenda below.
Yours sincerely,
The Town Clerk/ RFO
Agenda
1. THE CHAIRMAN TO ADVISE THOSE IN ATTENDANCE OF THE PROTOCOL FOR THE MEETING
Councillors to note the protocol for the meeting
2. APOLOGIES
Apologies for absence will be received
- – Councillor Cattermole
- – Councillor Holford
3. DECLARATION OF INTERESTS
A Councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter (guidelines are available and all Councillors have received a copy prior to the meeting)
4. MAYOR’S COMMUNICATIONS
The Mayor to communicate any news to Council
5. MINUTES
To resolve that the minutes from the meeting of Full Council on the 15th November 2021 as set out on pages 125-135 are a true and accurate record of that meeting, and authorise the Chairman to sign them (previously circulated to Councillors)
RESOLUTION REQUIRED
6. PUBLIC PARTICIPATION
From Wallingford Town Council’s Standing Orders:
E) Members of the public may make representations, answer questions and give evidence at a meeting which they are entitled to attend in respect of the business on the agenda.
F) The period of time designated for public participation at a meeting in accordance with standing order 3(E) above shall not exceed 15 minutes unless directed by the chairman of the meeting.
G) Subject to standing order 3(F) above, a member of the public shall not speak for more than10 minutes.
Members of the public who wish to speak at this meeting please email the Senior Administrator at senioradmin@wallingfordtowncouncil.gov.uk
7. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
Councillors to note the reports from County Councillor Peter Sudbury, and District Councillors George Levy and Sue Roberts
8. DRAFT ESTIMATES 2022/2023
(i) Members to receive and approve the Draft Estimates for 2022/2023 as recommended by the Finance and Properties Committee from minute 395/21 below; estimates previously circulated:
“It was proposed by Councillor Holford, Seconded by Councillor Beatty and
RECOMMENDED THAT Wallingford Town Council’s amended draft estimates be put before Council on the 13th December for approval THAT the Wigod Centre’s award will be raised to £30,000 from £20,000, £2,000 will be re-established for the Citizens Advice Bureau, £20,000 will be budgeted for going forward over the next five years for property maintenance, and the bad debt provisions will be reduced from £40,000 to £30,000 to reallocate £10,000 to the Wigod Centre increased monies as requested”
RESOLUTION REQUIRED
9. PRECEPT
Following adoption of the draft estimates, Councillors to confirm the Precept on South Oxfordshire District Council in the sum of £529,797.00 for the 2022/2023 financial year
RESOLUTION REQUIRED
10. STAFF ORGANISATIONAL CHART
To adopt the newly amended staff organisational chart to include the Estates Officer in the capacity of the Parks Staff Line Manager, and the Finance Assistant; previously circulated
RESOLUTION REQUIRED
11. 2022 TIMETABLE OF MEETINGS
Members to approve the timetable of meetings for January- December 2022; previously circulated to Members
RESOLUTION REQUIRED
12. APPOINTMENT TO COMMITTEES, WORKING PARTIES AND OUTSIDE BODIES
Members to resolve that Councillor Sue Hendrie may sit on the following Committees:
- – Planning Committee
- – Parks, Gardens, Allotments and Open Spaces Committee
- – Personnel Committee
RESOLUTION REQUIRED
13. PUBLIC WORKS LOAN BOARD
The Town Clerk/RFO and Estates Officer to give an update
14. CIVIL WAR RE-ENACTMENT
The Senior Officer to give an update
15. COUNCILLOR INDUCTION GUIDE
Members to approve the amended version of the Councillor Induction Guide originally put forward by Councillor Holder
RESOLUTION REQUIRED
16. DOG BINS
Members to compare quotes for dog waste services at 18 locations within Wallingford and resolve whether to engage in a 2-year contract with the SHIELD Group; costings previously circulated
RESOLUTION REQUIRED
17. CCTV UPGRADE UPDATE/ REPORT
(i) Members to note and discuss the responses to their submitted questions (submitted after the meeting of Full Council on 11th October 2021)
(ii) The Senior Officer to provide the latest CCTV report
18. AGATHA CHRISTIE STATUE AND MYSTERY TRAIL
(i) The Estates Officer to give an update on additional insurance costs
(ii) Council to approve the use of Arts funding for the Agatha Christie project following the recommendation from Finance and Properties Committee on the 6th December 2021
RESOLUTION REQUIRED
19. WALLINGFORD ACCESSIBLE BOAT CLUB UPDATE
The Estates Officer to provide an update
20. FUTURE AGENDA ITEMS
- – Community Governance Review- recommendation from Planning Committee
- – Music in the Castle Gardens
- – Community Emergency Plan
- – March/April 2022: Estates Portfolio Review
- – May 2022: Renaming and reshuffling of Committees to establish the Estates Committee
21. EXCLUSION OF PRESS AND PUBLIC
To resolve that due to the confidential nature of the items about to be transacted that the Press and Public are asked to leave the meeting
RESOLUTION REQUIRED
22. CASTLE LODGE
The Town Clerk/RFO to give an update following the recommendation from Finance and Properties on the 25th October 2021
23. BOATHOUSE
Estates Officer to report on the condition of the Boathouse riverside terrace
24. PAY SCALES
Council to approve an increase in pay scale for a part-time member of staff following the recommendation from Personnel Committee on the 8th November 2021
Distribution:
Town Council Website, Noticeboard
Any member of the public wishing to attend the meeting should contact the Senior Administrator by email: senioradmin@wallingfordtowncouncil.gov.uk
