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To the Members of the Full Council

  • Cllr Mike Acreman
  • Cllr Jacki Hoskins
  • Cllr Daniel Beauchamp (Mayor/Chairman)
  • Cllr Mark Hoskins
  • Cllr Ailsa Charter
  • Cllr Nigel Hughes
  • Cllr Mahmood Ebrahimjee
  • Cllr Katharine Keats-Rohan
  • Cllr Marcus Harris
  • Cllr Ros Lester
  • Cllr Susan Hendrie
  • Cllr Diana Margarido
  • Cllr Stephen Holder (Deputy Mayor)
  • Cllr Len Pannett
  • Cllr Claire Holford
  • Cllr Christine Sandall

 

                                                                                   17 September 2024

Dear Councillors

You are hereby summoned to attend the meeting of the Full Council on Monday, 23 September 2024 at 7.00 pm in the Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to the Meetings Officer at meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Karen Crowhurst

Locum Town Clerk & Interim Responsible Financial Officer

 

AGENDA

1     Meeting protocol

The Mayor to explain the protocols to be followed for the meeting

2     Apologies

To receive and accept apologies for the meeting and the reasons for absence (RESOLUTION REQUIRED)

3     Declarations of interest

To receive and record declarations of interest

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and their right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     Minutes

To approve (a) the minutes of the Extraordinary meeting of the Full Council held on 19 August 2024, and (b) the minutes of the ordinary meeting of the Full Council held on 19 August 2024, and authorise the Chairman to sign them as correct records (SUPPORTING PAPERS) (RESOLUTIONS REQUIRED)

5     Actions from previous meetings [public] [see also Agenda Item 21]

To review progress on ‘open’ actions on publicly-discussed matters agreed at previous meetings.  The Action Log is reviewed in detail every quarter (January, April, July, and October).  The Log will be reviewed by exception at this meeting.  Actions assigned to County and District Councillors also appear on the Action Log. (SUPPORTING PAPER)

6     Mayor’s communications

The Mayor to update the Council on recent mayoral activity and any other news

7     Town Clerk’s Report

To receive the Town Clerk’s Report covering information-only items (SUPPORTING PAPER)

This report will be taken as read and will not be discussed in detail.  Questions arising from the report need to be raised with the Town Clerk before the meeting or in-between meetings.

8     County and District Councillors’ Reports

To receive reports from County and District Councillors

9     Public participation

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is at the discretion of the Chairman and may depend on the number of people who wish to speak.

Members of the public who wish to speak at this meeting should email Luke Whitcomb, our Meetings Officer, in advance at meetings@wallingfordtowncouncil.gov.uk

DECISION-MAKING
10     Environment and sustainability

(a)   Kinecroft, triangle of land

To approve heads of terms with Oxfordshire County Council for this piece of land (SUPPORTING PAPER) (RESOLUTION REQUIRED)

11     Arts, culture, and heritage

(a)   Agatha Christie bench, maintenance arrangement

To consider a proposed arrangement in which the Women Institute help to maintain the Agatha Christie bench and plinth (SUPPORTING PAPER) (RESOLUTION REQUIRED)

12     Community facilities

(a)   Renewal of football club lease

To approve the renewal of this lease (SUPPORTING PAPER TO FOLLOW) (RESOLUTION REQUIRED)

13     Getting around

(a)   Community transport scheme co-ordinator

To consider a request of the Personnel Committee for the Council to consider whether the advertised role, for which no applications were received, is fit for purpose and to determine the next steps for this envisaged scheme.  A grant has already been received (RESOLUTION REQUIRED)

14     Strategy

(a)   Vision and strategic plan for 2024-31

To approve and adopt a strategic plan for the Town Council (SUPPORTING PAPERS) (RESOLUTION REQUIRED)

15     Policies

(a)  Logo

To consider and approve an additional policy relating to use of the Town Council’s logo (SUPPORTING PAPER) (RESOLUTION REQUIRED)

16     Properties

(a) Rental property management

To approve the documentation for the tender process (SUPPORTING PAPER TO FOLLOW) (RESOLUTION REQUIRED)

17     Committees and working groups

(a) Working groups

No proposals have been received to form or continue with individual working groups since the last meeting of the Full Council.

The Youth Working Group to establish a youth council was formed at the last meeting.  They now request that their councillor and non-councillor membership is approved and also revised terms of reference (SUPPORTING PAPERS) (RESOLUTION REQUIRED).

(b) Liaison councillors

To appoint Liaison Councillors for the following:

o   Community Transport – Councillor M Hoskins

o   Twinning – Councillor M Hoskins

(RESOLUTION REQUIRED)

18     Membership and subscriptions

(a) Oxfordshire Association of Local Councils (OALC)

To consider whether the Council wishes to support a proposed increase in the subscription to OALC (SUPPORTING PAPERS) (RESOLUTION REQUIRED)

19     Future agenda items

To identify agenda items for future meetings

The following items have already been identified or requested and these will be included in the Town Clerk’s Report unless a decision is required:

  • The Regal – selection of final option (in the light of recommendations of ADP/Carter Jonas) (October 2024 FC meeting)
  • Red kite stop-feeding campaign – recommendation from Parks, Gardens, Allotments and Open Spaces Committee (October 2024 FC meeting) (Cllr Acreman leading)
  • Red kite trail – recommendation from Parks, Gardens, Allotments and Open Spaces Committee (October 2024 FC meeting) (Cllr Acreman leading)
  • Greening the Market Place and Feather’s Yard – recommendation from Parks, Gardens, Allotments and Open Spaces Committee (October 2024 FC meeting) (Cllr Acreman leading)
  • Bull Croft – reference from the Bull Croft Trust regarding the concerns on some residents in Castle Street to the proposed recreational developments (October 2024)
  • Pedestrianisation of front area of Town Hall (Town Clerk and staff team leading)
  • Community emergency plan (The Mayor is leading)
  • IT contract, including training and policy regarding document repository (Town Clerk and staff team leading)
  • Honorary Freeman (proposed by Cllr Pannett)
CLOSED SESSION
20     Exclusion of press and public

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted (RESOLUTION REQUIRED)

21     Actions from previous meetings [confidential]

To review progress on ‘open’ actions relating to confidential matters agreed at previous meetings (SUPPORTING PAPER)

The quorum for the Full Council is 8

The next meeting of the Full Council will be held on Monday, 21 October 2024.  The summons and agenda papers will be issued by email on Tuesday, 15 October 2024.  Items and papers for the agenda need to have been received by the Meetings Officer at meetings@wallingfordtowncouncil.gov.uk no later than Thursday, 10 October 2024.  Items and documents received after this date will not be included or circulated.

 

 

Distribution: Town Council website and Town Hall noticeboard

 

Non-confidential supporting papers (identified above) have been published on the Town Council website and can be downloaded from there.

 

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact Luke Whitcomb, the Meetings Officer, in advance by emailing meetings@wallingfordtowncouncil.gov.uk