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To the Members of the Full Council

  • Councillor Steve Beatty
  • Councillor Nigel Hughes
  • Councillor Dan Beauchamp (Deputy Mayor)
  • Councillor Katharine Keats-Rohan
  • Councillor Giles Cattermole
  • Councillor Michael Kidley
  • Councillor Paul Gibbon
  • Councillor Rosslyn Lester
  • Councillor Marcus Harris (Chairman/The Mayor)
  • Councillor Robert McGregor
  • Councillor Sue Hendrie
  • Councillor George Newcombe
  • Councillor Stephen Holder
  • Councillor Christian Sinkinson
  • Councillor Claire Holford
  • Councillor Deborah Whelan

 

15 February 2023

Dear Councillors

You are hereby summoned to attend a meeting of the Full Council on Monday, 20 February 2023 at 7.00 pm in Wallingford Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

AGENDA

 

1     MEETING PROTOCOL

The Chairman to advise those present of the protocol to be followed for this meeting.

2     APOLOGIES

To receive apologies for absence

3     DECLARATIONS OF INTEREST

To receive and record declarations of interest

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and their right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     MAYOR’S COMMUNICATIONS

To receive an update from the Mayor on his recent activity

5     MINUTES

To approve the minutes of the meeting of the Full Council held on 23 January 2023 and authorise the Chairman to sign them

  • DOCUMENTS ATTACHED
  • RESOLUTIONS REQUIRED
6     ACTIONS FROM PREVIOUS MEETINGS [public] [see also item 20]

To review the progress on public actions agreed at recent meetings

  • DOCUMENT ATTACHED
7     PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is at the discretion of the Chairman.

Members of the public who wish to speak at this meeting should email the Meetings Officer in advance at meetings@wallingfordtowncouncil.gov.uk

8     COUNTY AND DISTRICT COUNCILLORS’ REPORTS

To receive updates from County and District Councillors

9     ELECTIONS 2023

To receive an update on events being planned for those interested in standing

10     COUNCILLOR INDUCTION GUIDE

To approve the latest version of the Councillor Induction Guide

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
11     ANNUAL TOWN MEETING 2023

To consider a proposal for the structure, format, content and promotion of the Annual Town Meeting to be held on Monday, 3 April 2023

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
12     CCTV

To consider the renewal of the contract for CCTV within the Town

  • CONTRACT DOCUMENT ATTACHED
  • REVIEW DOCUMENT TO FOLLOW
  • RESOLUTION REQUIRED
13     PHARMACY PROVISION

To consider the Town Council’s support for a further pharmacy within the Town

At their meeting on 30 January 2023, the Tourism and Economic Development Committee have recently received public representations concerning the operation of the existing pharmacy (Minute 555/22).

  • RESOLUTION REQUIRED
14     MEDICAL PRACTICE, WINTERBROOK MEADOWS (SITE E)

To express formal support for the establishment of a new medical practice as part of the Winterbrook Meadows development

  • RESOLUTION REQUIRED
15     CALENDAR OF EVENTS 2023

To receive an update from the Community, Business and Tourism Development Officer on the calendar of events for this year, including to mark the Coronation of His Majesty King Charles III and to agree to a new annual event to celebrate the Curfew Bell

  • RESOLUTIION REQUIRED
16     APPOINTMENTS

(a)   Wallingford Municipal Charities

To appoint two WTC-nominated trustees

From a list of applicants, following a widespread promotion of the vacancies, the Trustees have asked the Town Council to nominate:

  • Mr Rowland Hogg, a Chartered Accountant (retired)
  • Ms Lynne McEwan, an Advanced Nurse Practitioner

WNC would like to keep a third WTC-nominated vacancy for the new Team Rector (St Mary-le-More) who is likely to take up their post, once appointed, towards the end of 2023

(b)   Bridge Estates Charity

To appoint a WTC-nominated trustee

The Trustees have indicated their preference for Mr Bernard Stone to be re-appointed and he has offered to serve again.

17     COMMITTEE RECOMMENDATIONS
  • RESOLUTIONS REQUIRED

Tourism and Economic Development Committee, 30 January 2023

564/22            Information boards

RECOMMENDED that the proposal to update the information boards (approximately 13) during 2023 using Section 106 monies be approved, as part of a broader, strategic review of signage within the Town

Parks, Gardens, Allotments & Open Spaces Committee, 6 February 2023

578/22             Policies

RECOMMENDED that the amendments to the tree/hedges and herbicide policies be approved

581/22 (c)       Castle Gardens: Open and closing times

RECOMMENDED that the access times for Castle Gardens be extended to include the end of the October school holidays, with open times being 8.30 am to 5.00 pm for the period 1 to 31 October, after which the closing time would be 3.00pm until 1 April

582/22 (a)       Allotments: Dog policy and combination lock gate

RECOMMENDED that the dog policy be brought into line with the recommendation of the National Allotment Society, allowing dogs on the Council’s allotments provided they were tethered and responsibly supervised by their owners

RECOMMENDED that a combination lock be installed by 1 March 2023 for a trial

18     FUTURE AGENDA ITEMS

To identify items for future meetings

The following items have already been identified:

  • Elections 2023 (rolling item until May 2023) (Cllr Sue Hendrie)
  • Pedestrianisation of front area of Town Hall (rolling agenda item)
  • Banking hub
  • Upgrade to consumer unit in Town Hall
  • Staff team building/volunteer days
  • Estates Portfolio Review (assigned to Head of Parks & Estates)
  • Renaming and reshuffling of Committees to establish the Estates Committee
  • Alderman Emeritus (to consider making new appointments)
19     EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted

  • RESOLUTION REQUIRED
20     ACTIONS FROM PREVIOUS MEETINGS [confidential]

To review progress on confidential actions agreed at recent meetings

  • DOCUMENT ATTACHED
21     THE REGAL [confidential]

Councillor Newcombe to update the Full Council

22     LEGAL MATTER [confidential]

To receive an update from the Chairman on the item previously minuted as 506/22

23     STAFFING MATTER [confidential]

The Head of Parks and Estates to report on a staffing matter

  • DOCUMENT TO FOLLOW
  • RESOLUTION REQUIRED

 

The quorum for the Full Council is 8 Members

The next meeting of the Full Council will be held on Monday, 27 March 2023

Distribution: Town Council website and Town Hall noticeboard

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk