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To the Members of the Full Council

  • Cllr Mike Acreman
  • Cllr Claire Holford (Deputy Mayor)
  • Cllr Daniel Beauchamp (Mayor/Chairman)
  • Cllr Ailsa Charter
  • Cllr Jacki Hoskins
  • Cllr Mahmood Ebrahimjee
  • Cllr Mark Hoskins
  • Cllr Marcus Harris
  • Cllr Nigel Hughes
  • Cllr Susan Hendrie
  • Cllr Katharine Keats-Rohan
  • Cllr Stephen Holder
  • Cllr Ros Lester
  • Cllr Diana Margarido

 

14 February 2024

Dear Councillors

You are hereby summoned to attend the Full Council on Monday, 19 February 2024 at 7.00 pm in the Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to the Meetings Officer at meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

 

AGENDA

1     Meeting protocol

The Mayor to explain the protocols to be followed for the meeting

2     Apologies

To receive and accept apologies for the meeting (RESOLUTION REQUIRED)

3     Declarations of interest

To receive and record declarations of interest

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and their right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     Mayor’s communications

The Mayor to update the Council on recent mayoral activity and any other news

5     Minutes

To approve the minutes of the meeting of the Full Council held on 22 January 2024 and authorise the Chairman to sign them (SUPPORTING PAPER/RESOLUTION REQUIRED)

6     Actions from previous meetings [public] [see also item 21]

To review progress on ‘open’ actions on publicly-discussed matters agreed at previous meetings (SUPPORTING PAPER)

The Full Council reviews the Action Log in detail every quarter.  The next time will be in April 2024.   At other times, the review will be by exception.

7     Public participation

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is at the discretion of the Chairman and may depend on the number of people who wish to speak.

Members of the public who wish to speak at this meeting should email Luke Whitcomb, Meetings Officer, in advance at meetings@wallingfordtowncouncil.gov.uk

8     County and District Councillors’ Reports

To receive reports from County and District Councillors

EXTERNAL FACING
9     Environment and sustainability

(a)   Wallingford Neighbourhood Plan and Draft Local Plan

To consider and approve the Neighbourhood Plan Working Group’s comments on the draft Joint Local Plan (SUPPORTING PAPER/RESOLUTION REQUIRED)

(b)   Biodiversity

To receive a brief initial introduction on this topic from Councillor Mike Acreman and to determine whether a Working Group should be formed to develop the Council’s policy (SUPPORTING PAPER/RESOLUTION MAY BE REQUIRED)

(c)    Winterbrook Meadows, allotments and play areas

To determine a request for the Council to adopt formally the allotments and play areas that are being created as part of the major Winterbrook Meadows housing development (RESOLUTION REQUIRED)

(d)   Flood level markers

To determine whether the Town Council should apply for Scheduled Monument Consent to affix a WTC-branded flood level marker to Wallingford Bridge for 2024 and whether to include the other flood level marks on the same new plaque (SUPPORTING PAPER/RESOLUTION REQUIRED)

(e)   Rest Garden, commemorative art Installation

To consider and approve an artist’s brief for an art installation on the Rest Garden to commemorate the accession of King Charles III.  This was developed by the Public Arts Working Group and has been approved by the Parks, Gardens, Allotments and Open Spaces Committee (SUPPORTING PAPER/RESOLUTION REQUIRED)

10     Getting around

(a)   Community transport scheme

To receive an update from Councillor Mark Hoskins on the development of the scheme and to provide an opportunity for other Members to input.  The awarding of a grant to Wallingford has recently been included in a District Council media release.

11    Facilities

(a)   Wallingford Accessible Boat Club

To approve the agreement with the Club (SUPPORTING PAPER/RESOLUTION REQUIRED)

12     Arts, culture and heritage

(a)   Security of the Castle ruins

To approve temporary fencing-off of the Castle ruins in the light of recent anti-social behaviour, whilst a more permanent solution is found.  This is a recommendation of the Parks, Gardens, Allotments and Open Spaces Committee.  The recent behaviour threatens to cause damage to the infrastructure which has only recently been conserved with the support of significant third party funding.  Incidents of heritage crime are now being recorded on the Heritage Watch app by the Parks and Estates Team (RESOLUTION REQUIRED)

(b)   Alliance for the Reduction of Heritage Crime

To approve the Council joining the Alliance for the Reduction of Heritage Crime (ARCH) (RESOLUTION REQUIRED)

(c)    Heritage internship, University of Oxford

To receive an update from Councillor Keats-Rohan on a proposed heritage internship with the University of Oxford following the creation of a similar opportunity at another local council

(d)   Castle Gardens – conservation of brickwork

To consider quotations and award the work to a particular supplier.  This work is not within the budget and therefore would have to come from reserves (SUPPORTING PAPERS TO FOLLOW/RESOLUTION REQUIRED)

(e)   Events – permissions

To consider two separate requests for Town Council support and permission for the annual fireworks event and a proposed half-marathon (SUPPORTING PAPER/RESOLUTION REQUIRED)

13     Local economy and retail

(a) New ‘Visit Wallingford’ website

To receive an update on the development of a new ‘Visit Wallingford’ website for which the Council has received third party funding

14     Community engagement

(a)   Annual Town Meeting 2024

To NOTE the arrangements for the forthcoming Annual Town Meeting to be held on the evening of Thursday, 7 March 2024.  The Full Council previously approved the proposal in November 2023 (Minute 420/23) (SUPPORTING PAPER)

INTERNAL-FACING
15     Finance

To review and approve the Bill Schedule for January 2024 (SUPPORTING PAPER/RESOLUTION REQUIRED)

16     Legal outcome

The Chairman to report on the outcome of a legal matter

17     Communications

To consider and approve the strategy recommendations and guidance developed by the Communications Strategy Working Group and the continuation of the sign-off group (SUPPORTING PAPERS/RESOLUTION REQUIRED)

18     Future agenda items

To identify agenda items for future meetings

The following items have already been identified or requested:

  • Pedestrianisation of front area of Town Hall (Action Log)
  • Policies (Town Clerk)
  • Governance cycle (Cllr Charter leading)
  • Community emergency plan (Mayor leading)
  • Community safety – potential for broader working group, including community emergency
CLOSED SESSION
19     Exclusion of press and public

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted (RESOLUTION REQUIRED)

20     Actions from previous meetings [confidential]

To review progress on ‘open’ actions relating to confidential matters agreed at previous meetings (SUPPORTING PAPER)

21     Council-owned property [confidential]

To update the Council on the renewal of a lease

22     People [confidential]

(a)   Policy

To review and adopt a proposed new policy (SUPPORTING PAPERS/RESOLUTION REQUIRED)

 

The quorum for the Full Council is 8

The next meeting of the Full Council will be held on Monday, 18 March 2024.    The summons and agenda papers will be issued by email on Wednesday, 13 March 2024.  Items and papers for the agenda need to have been received by the Meetings Officer at meetings@wallingfordtowncouncil.gov.uk no later than Friday, 8 February 2024.  Items and documents received after this date will not be included or circulated.

Distribution: Town Council website and Town Hall noticeboard

Non-confidential supporting papers (identified above) may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact Luke Whitcomb, the Meetings Officer, in advance by emailing meetings@wallingfordtowncouncil.gov.uk