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To the Members of the Full Council

  • Councillor Steve Beatty
  • Councillor Nigel Hughes
  • Councillor Dan Beauchamp (Deputy Mayor)
  • Councillor Katharine Keats-Rohan
  • Councillor Giles Cattermole
  • Councillor Michael Kidley
  • Councillor Paul Gibbon
  • Councillor Rosslyn Lester
  • Councillor Marcus Harris (Chairman/The Mayor)
  • Councillor Robert McGregor
  • Councillor Sue Hendrie
  • Councillor George Newcombe
  • Councillor Stephen Holder
  • Councillor Christian Sinkinson
  • Councillor Claire Holford
  • Councillor Deborah Whelan

Non-voting:

  • District Councillor George Levy
  • District Councillor Sue Roberts
  • County Councillor Pete Sudbury

 

13 July 2022

Dear Councillors

You are hereby summoned to attend a meeting of the Full Council on Monday 18 July 2022 at 7.00 pm at Wallingford Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk/Responsible Finance Officer

AGENDA

1    MEETING PROTOCOL

The Chairman to advise those present of the protocol to be followed for this meeting

2    APOLOGIES

To receive apologies for absence

3    DECLARATION OF INTERESTS

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4    MAYOR’S COMMUNICATIONS

To receive an update from the Mayor on his recent activity

5    MINUTES

To approve the minutes of the meeting of the Full Council held on 20 June 2022 and authorise the Chairman to sign them

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
6    ACTIONS FROM PREVIOUS MEETINGS

To review the progress of actions agreed at recent meetings

  • DOCUMENT ATTACHED
7    PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is 10 minutes.

Members of the public who wish to speak at this meeting should email the Meetings Officer in advance at meetings@wallingfordtowncouncil.gov.uk

8    COUNTY AND DISTRICT COUNCILLORS’ REPORTS

County and District Councillors to update the Town Council

9    ELECTIONS 2023

To hear an update from Councillor McGregor on the progress of this working party with less than a year now to go before the elections

10    COACH AND HORSES PUB, HORSE CHESTNUT TREE  [see also agenda item 23]

To consider the tree inspection report and determine next actions

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
11    RIVERBANK – LAND REGISTRY REQUEST

To approve an investigation, proposed by Councillor Whelan, into the ownership of the riverbank between the Thames trail and water upstream of Wallingford Town moorings with the possibility of the Town Council becoming the owner.

  • RESOLUTION REQUIRED
12    NEW MOWER

To determine whether we purchase or hire a mower for the ‘low mow’ areas.  Councillor Holder to present

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
13    CHARGES FOR EVENTS AT THE TOWN HALL

To determine increased charges to £15 per additional staff member per hour for bookable events – including weddings – at the Town Hall which require more than one staff member

  • RESOLUTION REQUIRED
14    BAND CONCERTS, CASTLE GARDENS

To approve an increase in the budget up to £500 for an additional event

  • RESOLUTION REQUIRED
15    OXFORDSHIRE PLAY ASSOCIATION: RAF BENSON/WALLINGFORD PLAYDAY 2022

To receive a brief written update on this event which received funding from the Town Council

  • DOCUMENT ATTACHED
16    ‘QUIET’ FIREWORKS

To consider written representations from members of the public for the use of ‘quiet’ fireworks at future events within the town

  • RESOLUTION REQUIRED
17    COMMITTEE RECOMENDATIONS

To consider the following recommendations from Committees

Tourism and Economic Development Committee

“Postponed Fireworks and Flotilla Event

Councillor Cattermole indicated that he wished to take the event forward independently under the banner of the Repair Café.

It was proposed by Councillor Beauchamp, and seconded by Councillor Harris, and RESOLVED to recommend that this is no longer be a Council event and instead be organised and run independently, and that the Council would support the organisers in whatever way it could”

TED Minute 129/22 (Draft)    27 June 2022

  • RESOLUTION REQUIRED
18    COMMITTEE MINUTES

To adopt the following minutes which have already been approved as a correct record by the respective committees

o   Planning Committee  – 25 May 2022

o   Planning Committee – 13 June 2022

o   Tourism & Economic Development Committee – 23 May 2022

  • RESOLUTION REQUIRED
19    APPOINTMENTS

To fill the two outstanding vacancies on the Finance and Planning Committees

  • RESOLUTION REQUIRED
20    POSTPONEMENT OF JUBILEE FIREWORKS & FLOTILLA EVENT

Councillor Cattermole has requested a discussion on the previously-circulated report that informed the decision to postpone this event.  The report was issued on 17 June 2022 (FC Minute 82/22 refers) before the Full Council’s last meeting on 20 June 2022.  Councillor Whelan circulated a report via the Town Council Office on 20 June 2022.

21    FUTURE AGENDA ITEMS

To identify items for future meetings

The following items have already been identified:

o   Pedestrianisation of front area of Town Hall (rolling agenda item)

o   Community Resilience Plan for the winter months

o   Be Free Young Carers grant application (they have confirmed attendance in September)

o   Liaison with Arts & Development Officer (Councillor Beatty)

o   CIL spending strategy (August or September meeting) (Councillor Hughes)

o   Upgrade to consumer unit in Town Hall

o   Staff team building/volunteer days

o   Triangle space adjacent to Kinecroft

o   Wallingford Town signs

o   Estates Portfolio Review

o   Renaming and reshuffling of Committees to establish the Estates Committee

o   Alderman Emeritus (To consider making new appointments)

22    EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded due to the confidential nature of the business to be transacted

23    COACH AND HORSES PUB, HORSE CHESTNUT TREE [confidential aspects] [see also agenda item 10]

To consider the tree inspection report and determine next actions

  • RESOLUTION REQUIRED

 

The next meeting of the Full Council will be on Monday 22 August 2022

 

Distribution: Town Council noticeboards and website

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk