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To the Members of the Full Council

  • Councillor Steve Beatty
  • Councillor Nigel Hughes
  • Councillor Dan Beauchamp (Deputy Mayor)
  • Councillor Katharine Keats-Rohan
  • Councillor Giles Cattermole
  • Councillor Michael Kidley
  • Councillor Paul Gibbon
  • Councillor Rosslyn Lester
  • Councillor Marcus Harris (Chairman/The Mayor)
  • Councillor Robert McGregor
  • Councillor Sue Hendrie
  • Councillor George Newcombe
  • Councillor Stephen Holder
  • Councillor Christian Sinkinson
  • Councillor Claire Holford
  • Councillor Deborah Whelan

 

19 April 2023

Dear Councillors

You are hereby summoned to attend a meeting of the Full Council on Monday, 24 April 2023 at 7.00 pm in Wallingford Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

 

AGENDA

This meeting is subject to the restrictions of the Pre-Election Period.

1     MEETING PROTOCOL

The Chairman to advise those present of the protocol to be followed for this meeting.

2     APOLOGIES

To receive apologies for absence

3     DECLARATIONS OF INTEREST

To receive and record declarations of interest

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and their right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     MAYOR’S COMMUNICATIONS

To receive an update from the Mayor on his recent activity

5     MINUTES

To approve the minutes of the meeting of the Full Council held on 20 March 2023 and authorise the Chairman to sign them

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED

6     ACTIONS FROM PREVIOUS MEETINGS [public] [see also item 19]

To review the progress on public actions agreed at recent meetings

  • DOCUMENT ATTACHED

 7     PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is at the discretion of the Chairman.

Members of the public who wish to speak at this meeting should email the Meetings Officer in advance at meetings@wallingfordtowncouncil.gov.uk

8     COUNTY AND DISTRICT COUNCILLORS’ REPORTS

To receive updates from County and District Councillors

9     BILL SCHEDULES

To approve the bill schedules for February 2023 and March 2023

  • DOCUMENTS ATTACHED
  • RESOLUTIONS REQUIRED

10     QUARTER 3 ACCOUNTS, 2022-2023

To approve the Quarter 3 Accounts for 2022-2023

  • DOCUMENT TO FOLLOW
  • RESOLUTION REQUIRED

11     FINANCIAL RISK ASSESSMENT

To review annually the Financial Risk Assessment

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED

12     INTERNAL AUDIT, SECOND INTERIM REPORT, 2022-2023

To receive the Internal Auditor’s second interim update report for 2022-2023

(a)   To receive the Internal Auditor’s report

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED

(b)   To review the effectiveness of the Internal Audit

  • RESOLUTION REQUIRED

(c)    To discuss and action any recommendations of the Internal Audit

13     INSURANCE POLICY

To approve the annual renewal of the Council’s insurance policy

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED

14     COMMUNITY SPEEDWATCH

To receive a written update from the co-ordinator Lynda Bowyer

  • DOCUMENTS ATTACHED

15     INFORMATION BOARDS

To receive an update on the overhaul of the information boards and the selection of the artist

16     GRANT APPLICATION – OXFORDSHIRE PLAY ASSOCIATION

To reconsider a grant application by the Oxfordshire Play Association

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED

17     RETIRING MAYOR

To pass the following vote of thanks to Councillor Marcus Harris for his public service as Mayor of Wallingford for the past two years.

This Council records its sincere thanks Councillor Marcus Harris for the excellent manner in which he has performed his duties as Mayor of Wallingford during the 2021 and 2033 Municipal Years and do assure him that his courtesy in carrying out the many duties devolving on the high office of Mayor, his concern for the welfare of residents both young and old, that he has upheld in true measure the traditions of his predecessors in office and gained the high esteem of both Members of the Council and the residents of Wallingford.

  • RESOLUTION REQUIRED

18     EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted

  • RESOLUTION REQUIRED

19     ACTIONS FROM PREVIOUS MEETINGS [confidential]

To review progress on confidential actions agreed at recent meetings

  • DOCUMENT ATTACHED

20     INDIVIDUAL COUNCIL-OWNED PROPERTY [confidential]

To receive an update from the Head of Parks and Estates on a Council-owned property

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED

21     NEW APPOINTMENTS

The Town Clerk to update the Full Council on new appointments

  • DOCUMENT ATTACHED

22     LEGAL MATTER [confidential]

To receive an update from the Chairman on the item previously minuted as 506/22

  • RESOLUTION REQUIRED

23     INDIVIDUAL PROPERTY [confidential]

To receive an update on an individual property

 

This meeting will be immediately followed by a meeting of the Bull Croft Trust

The quorum for the Full Council is 8

The Annual Meeting (Mayor Making) of the Full Council will be held on Monday, 15 May 2023, following the Town Council Elections on Thursday, 4 May 2023.  This will be preceded by an Extraordinary meeting of the Full Council on Thursday, 11 May 2023 to discuss the election of the new Chairman/Mayor.

Distribution: Town Council website and Town Hall noticeboard

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk