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To the Members of the Full Council:

  • Councillor Steve Beatty
  • Councillor Nigel Hughes
  • Councillor Dan Beauchamp (Deputy Mayor)
  • Councillor Katharine Keats-Rohan
  • Councillor Giles Cattermole
  • Councillor Michael Kidley
  • Councillor Paul Gibbon
  • Councillor Rosslyn Lester
  • Councillor Marcus Harris (Chairman/The Mayor)
  • Councillor Robert McGregor
  • Councillor Sue Hendrie
  • Councillor George Newcombe
  • Councillor Stephen Holder
  • Councillor Christian Sinkinson
  • Councillor Claire Holford
  • Councillor Deborah Whelan

 

15 March 2023

Dear Councillors

You are hereby summoned to attend a meeting of the Full Council on Monday, 20 March 2023 at 7.00 pm in Wallingford Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

 

AGENDA

 

1     MEETING PROTOCOL

The Chairman to advise those present of the protocol to be followed for this meeting.

2     APOLOGIES

To receive apologies for absence

3     DECLARATIONS OF INTEREST

To receive and record declarations of interest

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and their right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     MAYOR’S COMMUNICATIONS

To receive an update from the Mayor on his recent activity

5     MINUTES

To approve the minutes of the meeting of the Full Council held on 20 February 2023 and authorise the Chairman to sign them

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
6     ACTIONS FROM PREVIOUS MEETINGS [public] [see also item 24]

To review the progress on public actions agreed at recent meetings

  • DOCUMENT ATTACHED
7     PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is at the discretion of the Chairman.

Members of the public who wish to speak at this meeting should email the Meetings Officer in advance at meetings@wallingfordtowncouncil.gov.uk

8     COUNTY AND DISTRICT COUNCILLORS’ REPORTS

To receive updates from County and District Councillors

9     BILL SCHEDULES

To approve the bill schedules for December 2022 and January 2023

  • DOCUMENTS TO FOLLOW
  • RESOLUTIONS REQUIRED
10     COMMUNITY INFRASTRUCTURE LEVEL (CIL) STRATEGY

To give final approval to the Town Council’s proposed approach

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
11     RIVERBANK OWNERSHIP

To receive an overview by the Head of Parks and Estates of registered ownership of the riverbank within the Wallingford boundary

  • DOCUMENT ATTACHED
12     AGATHA CHRISTIE STATUE

To receive an update from Councillor Beatty on the planned statue

13     GRANT APPLICATIONS

To consider applications from:

(a)   Clean Slate

(b)   Wallingford Accessible Boat Club

(c)    Wild About Wallingford

  • DOCUMENTS ATTACHED
  • RESOLUTIONS REQUIRED
14     WIGOD FAMILY CENTRE

To receive the annual report of the Wigod Family Centre.  Ms Kelsey Proctor is unable to attend due to a prior commitment.

15     APPOINTMENTS

To appoint a WTC-nominated trustee for the Bridge Estates Charity

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
16     TOWN COUNCIL ELECTIONS 2023

To be reminded by Councillor Hendrie of key dates and timeline and the events being organised to encourage and support people to stand

17     PRE-ELECTION PERIOD

To note the restrictions and dates of the Pre-Election Period formerly known as ‘Purdah’

  • DOCUMENT ATTACHED
18     CALENDAR OF MEETINGS

To note the changes required to the Calendar of Meetings as a result of the Pre-Election Period

The Annual Town Meeting will now be held on Tuesday, 30 May 2023 and positioned as listening exercise for the new Council.  The Council has previously agreed the outline and revised format for the meeting (Minute 611/22)

19     NEXT MAYOR

To discuss the selection of the next Mayor, subject clearly to the outcome of the Town Council Elections

20     COMMITTEE AND OTHER RECOMMENDATIONS/REFERENCES

To consider the following recommendations/references:

Bull Croft Trust, 27 February 2023, Minute 62/22 – Tennis Proposition

To approve the National Tennis Association operating model for the tennis courts on the Bull Croft

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
21     FUTURE AGENDA ITEMS

To identify items for future meetings

The following items have already been identified:

  • Elections 2023 (rolling item until May 2023) (Cllr Sue Hendrie)
  • Pedestrianisation of front area of Town Hall (rolling agenda item)
  • Banking hub (dependent on update from David Johnston MP)
  • Estates Portfolio Review (assigned to Head of Parks & Estates)
  • Renaming and reshuffling of Committees to establish the Estates Committee (Annual Meeting as part of wider decision on committee structure)
  • Alderman Emeritus (to consider making new appointments)
22     EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted

  • RESOLUTION REQUIRED
23     ACTIONS FROM PREVIOUS MEETINGS [confidential]

To review progress on confidential actions agreed at recent meetings

  • DOCUMENT ATTACHED
24     THE REGAL [confidential]

To receive an update from Councillor Newcombe

25     LEGAL MATTER [confidential]

To receive an update from the Chairman on the item previously minuted as 506/22

  • RESOLUTION REQUIRED
26     INDIVIDUAL PROPERTY [confidential]

The Chairman to report on an individual property

 

The quorum for the Full Council is 8 Members

The next meeting of the Full Council will be held on Monday, 24 April 2023.  This will be the last meeting before the Town Council Elections on Thursday, 4 May 2023 and will fall within the Pre-Election Period and therefore be subject to those restrictions.

 

Distribution: Town Council website and Town Hall noticeboard

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk