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To the Members of the Full Council

  • Councillor Steve Beatty
  • Councillor Nigel Hughes
  • Councillor Dan Beauchamp (Deputy Mayor)
  • Councillor Katharine Keats-Rohan
  • Councillor Giles Cattermole
  • Councillor Michael Kidley
  • Councillor Paul Gibbon
  • Councillor Rosslyn Lester
  • Councillor Marcus Harris (Chairman/The Mayor)
  • Councillor Robert McGregor
  • Councillor Sue Hendrie
  • Councillor George Newcombe
  • Councillor Stephen Holder
  • Councillor Christian Sinkinson
  • Councillor Claire Holford
  • Councillor Deborah Whelan

 

Dear Councillors

You are hereby summoned to attend a meeting of the Full Council on Monday, 12 December 2022 at 7.00 pm in Wallingford Town Hall for the transaction of business as set out on the attached agenda.

Apologies for the meeting should be sent to meetings@wallingfordtowncouncil.gov.uk

Yours sincerely

Michelle Taylor

Town Clerk & Responsible Finance Officer

AGENDA

 

1     MEETING PROTOCOL

The Chairman to advise those present of the protocol to be followed for this meeting.

2     APOLOGIES

To receive apologies for absence

3     DECLARATIONS OF INTEREST

To receive and record declarations of interest

A councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in our Council’s Standing Orders Code of Conduct (Item 13) in a matter being considered at a meeting is subject to statutory limitations or restrictions under code of conduct and his right to participate and vote on the matter.  Guidelines are available at the meeting and all councillors have received a copy prior to the meeting.

4     MAYOR’S COMMUNICATIONS

To receive an update from the Mayor on his recent activity

5     MINUTES

To approve the minutes of the meeting of the Full Council held on 14 November 2022 and authorise the Chairman to sign them

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
6     ACTIONS FROM PREVIOUS MEETINGS [public] [see also item 20]

To review the progress on public actions agreed at recent meetings

  • DOCUMENT ATTACHED
7     PUBLIC PARTICIPATION

To hear from members of the public on any matter on the agenda

We welcome members of the public at our meetings.  A total of 15 minutes has been set aside for this.  The maximum length for an individual contribution is at the discretion of the Chairman.

Members of the public who wish to speak at this meeting should email the Meetings Officer in advance at meetings@wallingfordtowncouncil.gov.uk

8     COUNTY AND DISTRICT COUNCILLORS’ REPORTS

To receive updates from County and District Councillors

9     DRAFT ESTIMATES FOR 2023-2024  (see also Item 17)

To approve the budget for 2023-2024

  • DOCUMENT TO FOLLOW
  • RESOLUTION REQUIRED
10     PRECEPT FOR 2023-2024

To determine the Precept for 2023-2024

  • DOCUMENT TO FOLLOW
  • RESOLUTION REQUIRED
11     BANKING HUB

The Mayor to update on the outcome of MP David Johnston’s meeting to set up a banking hub in Wallingford in the light of continuing bank closures.  Wallingford has been identified as one of 12 communities in England where both residents and local business will particularly struggle to get access to cash and banking services.  The Full Council has previously given its support in principle to this initiative (Minute 380/22).

12     COST OF LIVING CRISIS – WARM SPACES

To consider what action the Council should take to create, maintain or support ‘warm spaces’ for hard-pressed members of the community over the winter months.

Please find below a link for further information

https://www.warmwelcome.uk/

  • RESOLUTION MAY BE REQUIRED
13     ELECTIONS 2023

Councillor Hendrie to update the Full Council on preparations for the Town Council elections on 4 May 2023

Budgetary provision has been made within the Draft Estimates for 2023-2024 (see Item 9)

14     COMMUNITY USE OF TOWN HALL

To review and approve changes to the concessional hire policy for community groups

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
15     NATURAL NETWALKING

To consider and approve in principle the establishment of a Wallingford Natural Netwalking initiative and the use of the Council’s Grants Officer to seek £5k of funding

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
16     WALLINGFORD SCHOOL GERMAN EXCHANGE

To consider a request from Wallingford School to help in the hosting of German students from Bad Wurzach

  • RESOLUTION REQUIRED
17     COMMITTEE RECOMMENDATIONS

Finance and Properties Committee, 5 December 2022, Draft Minute 448/22

Draft Estimates for 2023-2024

It was proposed by Councillor Holford, and seconded by Councillor Cattermole, and RECOMMENDED at that Full Council adopt a revised budget showing a 7.42% increase which was equivalent to an additional £10.83 for Band D household or £1.08 for each of the 10 months

18     FUTURE AGENDA ITEMS

To identify items for future meetings

The following items have already been identified:

  • Elections 2023 (Cllr Sue Hendrie)
  • Councillor Induction Guide (January 2023)
  • Pedestrianisation of front area of Town Hall (rolling agenda item)
  • Liaison with Arts & Development Officer (Councillor Beatty)
  • Upgrade to consumer unit in Town Hall
  • Staff team building/volunteer days
  • Estates Portfolio Review
  • Renaming and reshuffling of Committees to establish the Estates Committee
  • Alderman Emeritus (to consider making new appointments)
  • Be Free Young Carers have withdrawn their original grant application and indicated they will be submitting a new application in due course
  • Civic and Ceremonial Working Party update
19     EXCLUSION OF PRESS AND PUBLIC

To resolve that the press and public be excluded from the meeting due to the confidential nature of the business to be transacted

  • RESOLUTION REQUIRED
20     ACTIONS FROM PREVIOUS MEETINGS [confidential]

To review progress on confidential actions agreed at recent meetings

  • DOCUMENT ATTACHED
21     THE REGAL

Councillor Newcombe to update the Full Council

22     RIVERSIDE, LAND REGISTRY AND TREE MAINTENANCE ISSUES

To consider a proposal from the Wallingford Accessible Boat Club

  • DOCUMENT ATTACHED
  • RESOLUTION REQUIRED
 23     SCAFFOLDING ON THE KINECROFT [confidential]

To consider a counter proposal by a developer for licence fees for scaffolding on the Kinecroft

  • RESOLUTION REQUIRED

 

The next meeting of the Full Council will be held on Monday, 23 January 2023

Distribution: Town Council website and Town Hall noticeboard

Non-confidential supporting documents may be made available upon request.

We welcome members of the public at our meetings.  Any member of the public wishing to speak at the meeting should contact the Meetings Officer in advance by emailing meetings@wallingfordtowncouncil.gov.uk